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EFFICIENT KIOSK: AN INFORMATION TOOL IN SELF-SERVICE MODE FOR YOUR EMPLOYEES
Originally, the information systems, also called kiosks, presented as interactive kiosk terminals, were mainly used like instruments
of incentive towards the visitors and customers. Nowadays, they become more and more essential tools for communication activities,
sales and services for both people from outside the company and the personnel.
Captor wants as many users as possible to gain access to their Time & Attendance and Working Time Management information from
various places and through multiple devices. Apart from the traditional time recording terminals, users can gain access from
their home PC via the company portal, on the move from their laptop or their mobile phone, at the office by the means of IP
phones or in reception hall and crossing points via interactive terminals.
This last solution illustrates perfectly the power of convergence between the need of communication and the adaptation of
new technologies in the field of Human Resources.
Quite naturally, time recording and working time management of personnel are a concrete application for which the access,
the data capture and the consultation can be facilitated by the integration of this concept in a context of communication
in self-service mode.
Human Resources is one of the Management area where such new added value services can not only stimulate the user's productivity
but also enables all employees to contribute towards optimizing management of personnel within the organization.
THE HUMAN STAKES: GIVING EMPLOYEES RESPONSIBILITY
Thanks to a touch screen, Efficient Kiosk enables you to touch with a finger what you wish, from viewing personal information to entering authorized data.
Indeed, with Efficient Kiosk the employees can:
- Register in & out for Time & Attendance purposes
- Assign working time to cost centre, activity or project level
- Register a departure or a return for absence purpose (business out...)
- Submit their absence requests for approval by their direct supervisor
- View their real-time holiday and flexi time
- Correct their own exceptions , to be approved by a department manager
- View numerous reports such as the time card, the benefits for holidays and so on
Efficient Kiosk module thus offers a totally decentralized tool for employees to manage their working time, in particular for those having
no experience in using a PC, a keyboard or a mouse.
THE STRATEGIC STAKES: SIMPLIFYING MANAGEMENT PROCESSES AND OPTIMIZING CHANNELS OF INFORMATION
In order to raise awareness of the different issues involved in ways of working and work regulations, it is important to simplify
time and attendance management as far as is possible, and to optimize the channels of information between the different people
concerned.
Efficient Kiosk module meets these requirements by:
- Setting up simple, ergonomic communication between the heads of Human Resources, the department managers and the employees
- Optimizing processing times through the decentralization of information and the management of requests
- Decreasing error risks due to controls on data entry
- Applying a validation process that indicates the status of requests in real time
Through a touch screen, the most direct connection between the user and the software, Efficient Kiosk is an ideal tool for consulting personal information such as the benefits for holidays, the flexi balance, the time card
and so on. This is also a tool for capturing data useful for the best management of processes related to the absence requests,
the correction of exceptions and the assignment of hours to be invoiced with the various projects.
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